Outreach and Special Projects Coordinator
Provides assistance to The Hamilton Project (THP) within the Economic Studies program to include event planning, media and stakeholder outreach support and office management for the Project.
Bachelor’s degree required. Two years of special events experience in a fast-paced public policy or public affairs environment preferred.
Knowledge of Microsoft Office; conference planning experience; strong verbal and written communications; desktop research skills; media relations and/or public affairs experience; strong organizational skills.
PRINCIPAL DUTIES AND RESPONSIBILITIES
60% Event Planning
-Works with Managing Director on all aspects of event planning and execution
-Serves as primary liaison for internal and external event vendors, conference and catering staff
-Creates and compiles conference materials, including detailed “tick tocks”, checklists and implementation timelines for events and other background materials
-Creates and oversees staffing plans for public events
-Oversees travel, hotel, catering, meeting rooms, and other logistical arrangements for event participants
-Prepares meeting confirmation forms, agendas, and other necessary meeting materials
-Identifies and secures internal and external meeting venues, plans site visits
-Negotiates contracts with event venues, hotels, and speakers
-Drafts correspondence for event participants
-Maintains comprehensive event calendar and schedule
20% Office Management
-Coordinate the recruitment process and oversight of the THP internship program
-Manage and track expenses and invoices; verify procurement card charges.
-Serve as primary liaison with external vendors
20% Media & Stakeholder Outreach Support
-Works with Managing Director to draft and edit written materials including: media advisories, press releases, and other communications materials as needed.
-Develops and regularly updates targeted media lists
-Conducts targeted research to identify stakeholders to engage and participate in special events
Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law. Successful completion of a background investigation is required for employment at Brookings. No phone calls please.